Voluminous growth in data, compliance and regulatory issues, need for a faster decision-making process and requirements for a contingency plan for any disaster, are some of the factors driving the adoption of document management systems worldwide. An increase in demand that aims to cut costs and gain competitive edge through better document management and business process workflow is the biggest challenge faced by organizations. Other aspects that organizations countenance are automation, virtualization and integration along with a growing need to share information and documents with globally dispersed teams and improve collaboration and effectiveness between various organizations.

While some organizations archive large volumes of data using traditional systems such as tape back-ups, with limited indexing and search capabilities retrieval of data becomes difficult. Managing documents through an effective solution is thus critical to organizations and its failure can lead to a significant loss of time and money.

Albeit Technology is growing and being adopted by organizations, the views of what is needed is often distorted by each department voicing their opinions which stimulate an organization to deploy piecemeal solutions rather than an enterprise-wide strategy which can efficiently manage and secure documents and contents across the various departments.

DocuCentre is an enterprise wide solution combining Business Process Management and Document Management providing key benefits to organizations such as workflow automation, document management, imaging, collaboration, reporting, archival and distribution. Our enterprise solution improves in decision making and decreases the risk associated with lost documents as it puts corporate history at the fingertips of today's decision makers. By providing secure and flexible content sharing through workflow, DocuCentre helps maintain integrity. DocuCentre has the ability to handle documents created by external applications as well as manage information that is captured from paper or other record scanning systems thus providing automation and virtualization. It also improves personnel productivity by making it easier to find information through quick search across multiple geographic locations, technologies and storage media. DocuCentre thus enables “real-time operations” across various departments therefore enhancing productivity and efficiency.

DocuCentre is a comprehensive multi-user EDMS (Electronic Document Management System) that helps Organizations to capture, store, organize, secure, index and search any documents that an organization deals with for efficient day-to-day operations. With a rich set of features, DocuCentre is ideally suited for digitizing, archiving and retrieving documents from a standard web browser like Internet Explorer. DocuCentre also enables Workflow automation through a powerful workflow module.

Document Image Archival & Document Management System:

This process converts both scanned and e-mail documents into electronic images. It acts as a central repository, which helps in retrieving documents quickly in a distributed environment without any loss of documents. This process is possible as DocuCentre allows seamless and immediate access to digitized documents across enterprise and different locations.

Collaboration across the Enterprise:

Provides a range of tools that facilitate people working with each other as well as with content and processes. These tools include real-time instant messaging, polls, blogs and discussion forums. 

E-mail Archival:

This feature enables enterprises to efficiently store and manage exponentially growing number of e-mails, thereby ensuring regulatory compliance and better server performance. E-mails can be quickly archived to lower-cost storage media without compromising accessibility and on-demand availability.

Records Management:

Records Management is an extensive feature of DocuCentre. It not only allows Record Management Policies to be defined and implemented, but also helps in managing paper documents in electronic format, as it is not feasible to store all the paper documents in an organization.

Knowledge Management:

Knowledge Management helps in gathering and identifying content from documents, reports and other sources for the purpose of searching and using that content for meaningful relationship. It links people and teams to associated documents. This requires an extensive role based framework and the capability to transfer knowledge and expertise for search and re-use which DocuCentre provides.